Our team meets weekly with the sponsor to discuss project progress, coordinate important milestones, and align on upcoming iterations. These meetings ensure all team members are synchronized and can address any blockers or challenges. These meetings will be where the sponsor provides target points and feedback.
Meeting Frequency: Weekly
Purpose: Addressing target points, getting feedback, and ensuring alignment with sponsor expectations
We conduct 3-6 UX experiments per week to gather user feedback and validate design decisions. Each iteration builds upon the findings from previous experiments, guiding our sponsors development process.
To learn more about our deliverable documents, press the view details button.
Date: February 1 - March 27
Focus: User research, UX experiments, and problem validation
Summary: The team conducted user experiments on the recipient side to identify gaps in the current workflow, including lack of visual excitement, limited search functionality, and the need for a guided experience.
Outcome: These findings informed the solution vision and functional requirements.
Date: April 3 - May 9
Focus: User stories and backlog definition
Summary: The team refined user stories with the sponsor and established the definitions of ready and done.
Outcome: Sponsor-requested research into scrum coding practices helps the team align with sponsor expectations and prepares the project for upcoming development.
Date: August 24 - September 10
Focus: Image cataloging
Summary: This milestone prepares for implementation of the multi-image gift card interface.
Outcome: The team will manually upload and organize product imagery for all gift card brands currently in use.
Date: September 11 - October 2
Focus: Multi-image gift card UI
Summary: Development begins with redesigned multi-image gift cards, responsive layouts, and updated styling.
Outcome: The goal is to make the page feel like an emotionally engaging visual experience.
Date: October 6 - October 27
Focus: AI Assistant Development Part One: Building the test environment with TDD
Summary: The team begins AI development for Gift Glimpse by building the test environment and writing failing tests for search behavior.
Outcome: Minimal implementation will be added so search logic passes only when the intended behavior is met, allowing the AI-driven search to be built in small, verifiable increments.
Date: October 27 - November 17
Focus: AI Assistant Development Part Two: Build MVP for demo
Summary: This milestone moves from foundational testing to a functional MVP that can interpret queries, call the appropriate tools, and return meaningful results.
Outcome: The team will wire the Claude 3 Haiku model to the backend, define the initial tool-calling schema, and integrate the search handler with the Gift Glimpse catalog.
Date: November 17 - December 1
Focus: AI Assistant Development Part Three: Full integration and UI alignment
Summary: The AI assistant MVP will be fully integrated into the Gift Glimpse workflow so it operates smoothly within the existing UI.
Outcome: The team will refine assistant responses, map AI-generated suggestions to catalog items, validate tool-calling arguments against MongoDB metadata, handle edge cases, and create real-time UI updates.
Date: December 1 - December 11
Focus: System stabilization and testing
Summary: The full system will move into end-to-end testing after implementation of the AI assistant and multi-image UI.
Outcome: Testing will include accessibility checks, responsive layout adjustments, performance tuning, AI reliability validation, documentation updates, backlog updates, and sponsor demonstration preparation.